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Data Privacy

Learn how to implement and operate a data protection program - long

  • Episodes13
  • Duration22m
  • LanguagesEN
Episode 10

Typical Filters: Data Protection Module

Typical filters that will help you query data

Introduction

Filters allow us to query data in eramba and show it as a table. Please review the Filter course for in-depth training on how to create your own filters. Remember filters apply to all tabs in this module: Assets and Asset Flows.

Default Filters

While eramba comes with some default filters already defined for you (All Items, Etc) you can also make your own filters (review the Filter documentation).

The following filters are typically useful in this module:

  • Data Assets
    • Incomplete Analysis.
    • Assets used in GDPR that have flows with Controls Issues
  • Data Assets Flows
    • Flows with Controls that miss testing
    • Flows with Policies that miss testing.
    • Flows that have no Controls or Policies.

Sending Filters as Regular Notifications

You can send default filters (or any filter that you create and save) over email in regular intervals. For example, you could send the filter “Policies with Reviews Due in the Next 14 Days” every week to your email in either CSV or PDF format.

To do this:

  1. Go to the tab where the filter that you want to send is saved.
  2. Click on “Notifications,” “Reports,” and then “New.”
  3. Select “Send Scheduled Filter.”
  4. Write a name for this notification.
  5. Select the saved filter that you want to send over email.
  6. Choose CSV or PDF.
  7. If you toggle “Skip Empty Results,” no email will be sent if there are no results. Otherwise, an empty CSV or PDF will run.
  8. Set how often you want the email to be sent. For example, 1 means every second day.
  9. On the Recipient tab, select under Users the recipients for this notification.
  10. Under the Email Body tab, adjust the body and subject to something that works for you.
  11. Save.

Note: Visualizations do not apply to filter report notifications.